Real-time collaboration

Publish a proof and your team can comment on the exact part of the email that needs changing, reply in threads and mark each one complete, all inside mailCMS. No more feedback lost in email chains, spreadsheets and screenshots.

Pinpoint feedback

Reviewers leave their notes right where a change is needed, on desktop or mobile, so there’s never any doubt about what they mean. Every note becomes a thread and is marked complete once it’s done, so everyone can see what’s still outstanding at a glance.

  • Notes on desktop and mobile
  • Threaded replies
  • Marked complete when done

For the people who sign off

Your head of CRM, your brand team and anyone else who signs off emails can have a reviewer login. They can comment and mark threads complete without editor access, so they see everything in production and every email stays exactly as your team built it.

  • Comment and mark threads complete
  • No editor access needed
  • Sight of everything in production

The whole story

Every proof is numbered and kept, so you can see where an email started and every step it took to the final version.

  • Numbered versions
  • A full proof history for every campaign
  • A record of how every email took shape

Easy to share

Anyone can see a web version of an email from a link, without logging in, with desktop and mobile side by side and a switch for the fallback. Test emails to yourself or your colleagues are just as quick.

  • A public link, no login needed
  • Desktop and mobile side by side
  • Test emails in a click

FAQs

Do reviewers need their own login?

Yes. Reviewers have their own mailCMS login with the reviewer role, which lets them comment on proofs and mark threads complete without access to the editor.

What’s the difference between a proof and a preview link?

A proof is a snapshot of the email for your team to comment on, and it’s kept in the campaign’s proof history. A preview link is a web version of the email that anyone can view, with no login needed.

Can we review the fallback as well as the interactive version?

Of course. Proofs and preview links both let you switch between the interactive version of an email and its fallback, so you can sign off both.

Can we see earlier versions of an email?

Every proof is kept in the campaign’s proof history with its version number, so you can always see how an email looked at each stage.

See how mailCMS could work for your brand

Book a friendly, no-pressure 30-minute walkthrough. We’ll look at how you build emails today and share practical ideas you can use straight away, whether or not you choose mailCMS.